4 weeks  prior

    Complete Field Trip Authorization Form; Request for Absence for District Business form if substitute is needed; put absence in absence management system and fill out triplicate for - obtain from secretary

     2 weeks  prior

    Health clerks review all students - copy all health forms for trip, order bag lunches, complete parent approval forms, DMV clearance if needed

     1 week prior 

    Submit all forms to Principal (Check-off list for Field Trips), all communication with chaperones

    Prior to Departure

    Brief students on first aid, provide roster to office staff


    Principal Only

    (Forms are fillable pdf documents.) 

    Field Trip Authorization Form   (Form) 
    Check-off List for Field Trips     (PDF)      
    K-8 Permission Slip and Medical Authorization     (PDF)  
    9-12 Permission Slip and Medical Authorization   (PDF) 
    Volunteer Driver and Medical Release Form  (PDF)
    Bag Lunch Form   (PDF)       

    *Superintendent/Assistant Superintendent of Educational Services may review field trips that cannot meet the necessary timelines. These will be the exception and not an ongoing practice as our Board policy clearly states the Board requires pre-approval for all overnight and out-of-state school-sponsored trips. If there is a possibility that a student/group of students may qualify for a competition, event, or trip, get pre-approval with tentative dates. This can also be done at the beginning of the school year for possible regional or state competitions with dates TBD if students qualify.

    The following documents may also be needed, depending on the type of transportation used, risk assessment, and for staff reference.

    High Risk/Prohibited Activities   (PDF)    
    *District Van Request Form   (PDF)      
    *Student Provided Transportation Agreement   (PDF)  (Word)     
    *Parent Providing Own Transportation/Student Leaving Event with Parent   (PDF)   
    Procedure for Medication During Field Trips   (PDF)      
    Non-School Sponsored Field Trip   (PDF)   
    2017-18 Approved Charter Bus Companies   (PDF)
    Sample - Intent to Participate Letter   (Word)

    *Those with an asterisk above are also key forms for athletic and competition teams.