As of May 8, 2020:
Change to Real Time Public Comment Procedure - A regularly scheduled meeting of the Board of Trustees will be held on Tuesday, May 12, 2020 with open session beginning at 6PM. You can access the agenda here later this afternoon and view the live stream online.
For this meeting, the Board will be taking comments in real time, using the following procedures:
- For Items on the Agenda: Upon the start of a staff report or an agenda item, Board President Dan Cherrier will announce that the comment period for the current agenda item is open and that the Board is accepting email comments of no more than 300 words. At this point, the public will have a window of time to email a comment to firstname.lastname@example.org. The comment time will close shortly after the presentation is ended and after the Board asks its clarifying questions. At the conclusion of this window for the submission of public comments, Board President Dan Cherrier will announce that the window for public comment on the current agenda item has closed. At this point, only public comments submitted within the real-time window will be read into the record.
- For Items NOT on the Agenda: Those who would like to submit a public comment for an item not on the agenda, but within the Board's jurisdiction, may email it to email@example.com up until Open Session begins at 6PM. If the Board receives an email comment for an item that IS on the agenda, a return email will be sent to the submitter, reiterating the instructions above for participation in real-time, per the new procedures.
Previous Method, No longer Being Used As of May 8, 2020
Instructions for Public Comment - If you wish to make a public comment for an agendized item, you must submit your public comments by e-mail to: BoardComments@DublinUSD.org. In the subject line of the e-mail, please state the item you are commenting on, including the agenda item number and title. You are encouraged but not required to state your name. If you wish to submit a public comment on more than one agenda item, please send a separate e-email for each item on which you are commenting. Please be aware that written public comments may become public information. Public comments on Closed Session must be received no later than the start time for the closed session on date of the meeting. Note that public comments on Closed Session items will be read into the record in Open Session. General public comments, and/or those related to a specific Open Session agenda item, should be received no later than the start time for the open session on the date of the meeting.
Emailed comments received by the day and time set forth above will be read aloud by a staff member during the applicable agenda item, provided that the reading of each email will be limited to three (3) minutes on each agenda item. As a general rule, a 3-minute statement will contain approximately 300 words. The Board can limit the total time for public input on an item to 20 minutes. (Board Bylaw 9323.) Any portion of your comment extending past these timelines may not be read aloud due to time restrictions. If a comment on an agenda item is received after the day and time set forth above, efforts will be made to read your comment into the record, but staff cannot guarantee that such written comments will be read aloud at the meeting. All written comments that are not read into the record will be made available to the Board and also made part of the meeting minutes, provided that such comments are received prior to the end of the meeting and are addressing topics within the subject matter jurisdiction of the Board.