ASB at Dublin Elementary School
This year, DES has opened an ASB account (see ASB description below). This is a new and exciting adventure for our school. Our ASB budget will support instructional programs and character education. Our PFC budget will support field trips and community events. Below is a chart outlining our funding allocations:
ASB funds will support programs that have a direct impact on student learning such as:
Character Education/ Peacemakers
Fine Arts and Music/Talent Show
Student Council Club
Grade Level Program Grants
PFC funds will promote community and social events such as:
Trunk or Treat
Red Ribbon Week
Teacher Appreciation & Enrichment
Read to Me Day
ASB will collect donations for:
PFC will collect donations for:
Spirit wear and online auction
Dine out events
Field Trip Bus and Technology Grants
Description and Guidelines of Unorganized ASBs
Under the supervision of the superintendent, the principal/school administrator is responsible for the activities at the school.
Section 48934. (Enacted by Stats. 1976, Ch. 1010.) Cite as: Cal. Educ. Code §48934. The funds of a student body organization established in the public schools for kindergarten and grades 1 to 6, inclusive, of any school district maintaining kindergarten and grades 1 to 6, inclusive, may be used to finance activities for non-instructional periods or to augment or to enrich the programs provided by the district.
In elementary, adult education, continuation, special education, regional occupational programs (ROPs) and K-8 schools (unorganized ASB) the students do not govern themselves, so the principal/ school administrator is primarily responsible for all ASB activities, including the following:
- Communicating the student organization policies and procedures to staff and students, and enforcing the policies and procedures.
- Assigning and supervising a school staff member (often the school secretary or the attendance clerk) to perform school financial tasks related to ASB and maintain adequate records of ASB activities, including the deposit of funds.
- Receiving and reviewing the monthly bank reconciliation prepared for the ASB bank account and any other financial information and statements for the ASB funds, including budgets and financial reports.
- Deciding how many fundraising events will be held each year and, before approving them, ensuring that they are appropriate for the students and the community.
- Scheduling and receiving proper approval for fundraising events.
- Making decisions about how the funds raised will be spent, and approving the use of the funds before they are spent.
- Delegating responsibility for operating the fundraising event to a responsible adult.
- Monitoring the results of the fundraising activities.
- Ensuring that all ASB funds are raised and spent in accordance with applicable laws and the district’s policies and procedures.
- Working with the district’s business office to provide training, implement good business practices, ensure internal controls, and resolve audit findings.
- Working with the student organization to develop methods for securing cash collected after hours and on non-school days.
- Ensuring that proper cash control procedures are established and followed at all times.
- Reporting any suspected fraud or abuse to the district’s business office.
The principal/school administrator may delegate some or all of these activities to a school employee such as a vice principal, teacher, or classified school support staff member. Because cash is involved, the principal/ school administrator should ensure proper internal controls by requiring that a second school employee be involved in the following:
- Decisions about the use of ASB funds.
- Handling all cash.
- Signing checks to spend the student funds.