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MY DUSD Back-to-School Checklist

DUSD Families, 

Our first day of school in a distance learning environment is Thursday, August 13, 2020! To ensure you are set for success, we’ve provided a Back-to-School Checklist and Parent Protocols for you to review before this date. We need your help and by working together, we will be able to experience a smooth transition back into a virtual environment. 

As we turn on our computers, ready to see our teachers for the first time, realize you are a part of history in the making and are our very own history imagineers. This is a major shift in how we live, teach, learn, and interact. We know - not everything will work perfectly and there will be challenges ahead for all of us. It is with this in mind that we ask for your patience, grace, and understanding with our staff and each other as we enter into this new world of distance learning. 

This email is packed with important information. Please be sure to sit down with your student and review each section to help you feel confident about beginning the 2020-21 school year!

My DUSD Back-to-School Checklist

  • Login to your Google Account - Go to www.gmail.com and have your student login with their entire district email address (including the @mydusd.org part). 
    • If your student is new to the district - Follow these instructions to get your student logged in for the first time and change their password.
    • If your student forgot their password - Follow these instructions for a self-service password management portal.
    • If your student is unable to reset their password - We ask that a parent/guardian email a request to reset the password to helpdesk@dublinusd.org. In order to protect your student's privacy, please make sure you use the email address that we have on file for that parent/guardian.  Otherwise, your request may be delayed while we call the phone number on file for confirmation.
  • Login to your Canvas Account -  Once your student is logged into their gmail account, they will click on the Google App Launcher (the “waffle” icon on the top right corner) and scroll down to the Canvas icon to launch Canvas. Please note that your courses will not be visible until the first day of school.
    • Explore Canvas for Parents and Guardians - Canvas offers an introduction to their learning management system (LMS) with details related to their ability to 'co-enroll' in a course as an Observer in order to track their students' progress. DUSD teachers and staff value and encourage the participation of all stakeholders in ensuring high levels of student learning, including the vital involvement of parents and guardians, especially during this unprecedented time of distance learning.
  • Set Your Student’s Workspace - To successfully participate in distance learning, your student(s) will need the following: 
    • Dedicated space to participate in a virtual learning environment.
    • Google Chromebook, Laptop, or Desktop Computer 
      • For families with multiple students, each one will need their own computer device. If you are in need of a Google Chromebook, visit us at this link to request one for your student. 
    • Wifi or Mobile Hotspot 
    • Schools will also be directly contacting their families if there are other items students need to have before the first day. 
  • Review your Student’s Schedule  - If you completed the Virtual Check-In Process, you will be receiving your student’s schedule by no later than this evening. Please review this with your student and print out the bell schedules from the Road to Reopening Playbook
    • For those who have not completed the Virtual Check-In Process, visit this link for more information. You must also remember to complete your Student Emergency Form to receive your student’s schedule.
  • Visit the Parent Online Learning Help Portal - Our Technology Department has developed a comprehensive help portal to support families during distance learning. We ask that all parents/guardians visit this page and familiarize themselves with the links included. This includes a Canvas Guide, HelpDesk, and information on Digital Citizenship. 
  • Establish a Daily Routine- Attendance is now required and grades will be given during the 2020-21 school year. It is important to establish a schedule with your student to ensure they are able to attend their classes on time and be ready to participate. 

Parent Protocols During Distance Learning 

As we move into a new full distance learning model this year, it’s important for our parents/guardians and their families to understand and respect the legal aspects pertaining to students, teachers, and staff. It is the parent/guardian’s responsibility to read the information provided and contact your site with additional questions.

Student Confidentiality

  • All students have the right to confidentiality, which extends to distance learning.
    • Exception: By law, staff members are mandated reporters and required to report suspected child abuse, as well as safety concerns related to danger of self and to others. 
  • To the extent possible, all students should remain in a confidential setting while viewing in-classroom teaching. 
  • Per Education Code 51512, it is illegal to record teachers and/or students. This is a violation of student and staff privacy. Any person, other than a pupil, who willfully violates this section shall be guilty of a misdemeanor. Any pupil violating this section shall be subject to appropriate disciplinary action.

 Student Interaction ONLY 

  • In-classroom teaching is for the personal use of the student ONLY for the sole purpose of distance learning.
  • Parents/guardians and family members should not interact during a live session or class with a teacher. If they need to communicate with their student’s teacher, they must go through the proper channels and schedule a meeting. 

Academic Integrity

  • DUSD places a high value on academic integrity and honesty. Students are expected to use only the resources and references allowed by their teachers in completing assignments and assessments.
  • While collaborative work with other students is often encouraged and acceptable, students must follow teacher directions when told to work independently.
  • Students who cheat on assignments or assessments will be penalized. 

Student Dress Code and Behavior 

  • Students should keep to the dress code as they would in a physical classroom, and avoid inappropriate clothes during a live session.
  • Distance learning is subject to the District’s Acceptable Use Policy. The District has the right to monitor behavior, identify bullying, and set expectations for good behavior while using these platforms. 
  • The District may use audio or video recordings when investigating possible inappropriate behavior. 

Visiting a DUSD Site

In order to follow health and safety guidelines provided by the Alameda County Public Health Department (ACPHD) and California Department of Public Health (CDPH), we ask that all visitors: 

  • Make an appointment to speak to site admin and/or a counselor, when possible.
  • Maintain a social distance of six feet with anyone around you. In addition, we will only allow a maximum of two visitors at a time in all school offices.
  • Wear face coverings at all times. Those without a face covering will not be allowed on any school property.
  • Limit their movement on campus to the school office only.  Visitors, including parents/guardians, are not allowed to enter the school grounds or classrooms. 
  • Adhere to the drop off/pick up schedules for packets and assignments as determined and communicated by each school site.

Best Practices for Students and Staff

  • With an eye towards these privacy issues, we have put together the following shortlist of best practices when using distance learning platforms:
    • Avoid uploading sensitive, confidential, or personally identifiable information to these platforms whenever possible.
    • Always access these platforms from the same device (e.g., designate one computer for distance learning; do not use multiple computers or devices).
    • Regularly clear your internet history, including your browsing history, cache, and cookies.
    • Do not share your login credentials or meeting links with anyone.
    • Use an advertisement blocking program while accessing these platforms.

Regards,

Daniel R. Moirao Ed.D.
Acting Superintendent
Dublin Unified School District

ADDITIONAL RESOURCES:

 Playbook   View our Road to Reopening Playbook

View all District communication regarding COVID-19, school closures, and opening the 2020-2021 school year. 

How to be an observer on your child's Canvas account.